Know Why QuickBooks Payroll Liabilities Are Not Showing and How to Fix It

Some users have asked why QuickBooks Payroll liabilities are not showing when running the "Payroll Liability Balances" report. We know how crucial it is to pay employees on time, but it gets delayed due to such issues. The probable reasons include damaged data, outdated QB or payroll. Moreover, it might take place if the liability payment is posted for that liability period. Therefore, to guide you in troubleshooting it, we have undergone extensive research and brought this simple blog. Dive deeper into the matter and explore various methods to fix it. 

Reasons Why QB is not Showing Payroll Liabilities

The following are the reasons why QuickBooks Payroll liabilities not showing. Let’s go through the section and explore them one by one:

• It can be due to the presence of data damage in QB.

• This issue might occur due to an outdated QB payroll. 

• When the liability payment is posted for that liability period. 

Ways to Resolve the QuickBooks Payroll Liabilities Are Not Showing Issue

You can eliminate this issue using different methods. Here, we have mentioned some effective and straightforward solutions.

Fix 1: Activate your payroll liability account

• Open the QB application and move to the Lists menu.

• Click on the Charts of Accounts.

• Find out the valid account names, such as federal income tax and insurance contribution tax.

• Next, you need to make sure that the liability account is displayed as inactive.

• After this, choose Edit and click on Make Account Active.

• Tap Save.

Recommended to read: What is error 30134 in QuickBooks payroll?

Fix 2: Check if the company has unpaid liabilities

• Move to the Reports menu and choose Employees & Payroll.

• After this, you are required to update the report date that is based on the liability schedule. 

• You will find in the report whether there is any liability to pay.

• Important: If you have overpaid, the red lines will denote the numbers where the positive numbers are the liability balance, and the blue lines denote zero balance.

• Double-click on the amount on the liability to know the incorrect posting of the liability payment.

• And you will be able to see the liability history and payment details.

• If it shows overlapping liability payments, you need to correct the dates for updating the balances. 

Fix 3: Update QB and payroll tax tables

• Close all the company files.

• With this, you also need to exit QB.

• Move to the desktop and right-click on the QB icon.

• Choose Run as Administrator.

• It will launch the No Company Open window.

• Here, you need to go to the Help menu and choose Update QuickBooks Desktop.

• Hover over the Options tab.

• Choose Mark All.

• Tap on the Save option.

• Head over to the Update Now.

• Choose Reset Update.

• Click Get Updates, and when it is done, open the QuickBooks program.

• Install the updates and then choose Yes. 

• Restart the system. 

• Now, download the payroll tax tables:

• Go to the Employees tab.

• Choose Get Payroll Updates.

• Tick the Download Entire Update checkbox.

• Choose the Download latest update, and you will receive a notification when the updates are installed.

Closing Remarks

We hope the blog contains sufficient information to help you resolve the issue that QuickBooks Payroll liabilities are not showing. It explains the reasons behind it and the solution to get out of it. If you don’t want to do it on your own, give a call to 1-855-888-3080 and talk to an expert for guidance.

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